Position Office and Accounts Payable Administrator (full-time)

Reports to Human Resources Manager

Apply by September 3rd, 2025

Learn More and Apply HERE

Overview: Responsible for the organization’s expenses and vendor payments while ensuring a professional and well-functioning office environment. Provides key administrative support for leadership and staff. Serves as a central point of contact for front-desk and admin coordination.

Key Responsibilities

Accounts Payable:

- Process and account for all outgoing transactions (vendor payments, reimbursements,

bills, gift cards)

- Track and distribute outgoing gift cards - Reconcile staff credit card statements, assign

transactions to correct accounts

- Manage petty cash withdrawals and banking coordination

- Reconcile applicable accounts in QuickBooks

- Support the CPA and auditor by preparing financial documentation as requested

- Provide back-up support to accounts receivable

Office Administration:

- Oversee all office needs: re-stocking of supplies, refreshments, equipment, forms

- Provide general assistance for internal events or facility use

- Provide administrative support to the HR Manager and Executive Director

- Maintain and update the organizational calendar of internal events

- Receive and direct incoming phone calls

- Track and manage PTO for all employees

- Support the administrative needs of HR Manager and Executive Director as

requested

Qualifications:

- Experience with QuickBooks preferred

- Detail-oriented with strong organizational skills

- Ability to maintain confidentiality

- Experience with QuickBooks (required)

- Familiarity with Salesforce (preferred)

- Strong communication and customer service skills

- Detail oriented

- Commitment to FHC mission, values and growth.

- Spanish bilingual preferred